The Legal commission has been working on updating the Amended Declaration and the Bylaws for the past five years. They are now ready to present the changes to the Board of Directors and the membership in anticipation of sending these documents to the membership for approval in January 2021.
For the past two months we have been giving you a lot of information on the Declaration and Bylaws. Please read these articles and watch the Town Hall videos on Facebook and the Association website to learn about why we are making these changes and how the changes will affect you as an owner, member or Voting Member. If you have questions or do not understand something within the document, we are providing you with multiple ways to find the answer or get an explanation on the documents.
- Go to the Association website and then the Town Hall page www.applecanyonlake.org/townhall – on the bottom of the page is submit a question link. This will create an email that is sent to the Legal Commission so they can discuss your question and respond back to you with an answer or explanation. The Legal Commission is meeting every week now, so we will get back to you within a week.
- Read the Questions and Answers already on the website – this on the same page as link to submit a question. This is questions that have already been asked and answered. This might be the same question you had or a topic that you also wanted to have explained.
- Contact me, I would be happy to discuss the governing document changes with you. You can email me at firstname.lastname@example.org. or call my office 815-492-2292.
- Set up a face to face meeting with a member of the Legal Commission. If you prefer to meet in person and want to discuss the documents, members of the Legal commission are happy to arrange a convenient time to meet with owners to discuss your questions or concerns and explain the documents. These meetings can be at night and weekends. If you are interested in setting up a face-to-face meeting, please contact the office and they will reach out to the members of the Legal Commission.
- If you prefer to investigate on your own, you are able to listen to every Town Hall meeting from the Association website. We have provided a timeline for each Town Hall meeting so you know what topics were discussed and the time that they were discussed so you can go right to topic you want to hear more about.
We hope that providing these options for learning about the governing documents will allow you to learn by whichever means is easiest for you and at a time that is most convenient for you. We appreciate your input and hope to get your affirmative vote on the Declaration and Bylaws in January 2021.
Town Hall Footage:
Videos of each Town Hall Meeting will be posted here after each meeting.
The October 28th, 2020 Town Hall Meeting
Town Hall Part 1 (09 23 20) – Articles I – V
Town Hall Part 2 (10 07 30) – Articles VI – XI
Town Hall Part 3 (10 21 20) – Proposed Amended and Restated Bylaws
Town Hall Part 4 (10 28 20) – Proposed Amended and Restated Bylaws
- How to Get Information on the Governing Documents
- We Need Your Vote
- Why Now?
- Meet Our Attorney
- Changes in Proposed Declaration and Bylaws
- Understanding the Differences Between the Covenants (Declaration) and Bylaws
- Exercise Your Power and VOTE on the Proposed 2021 Amended and Restated Declaration and Bylaws
Questions and Answers:
Declaration and Bylaws Preamble
Q: I question having the ACL Building and Environmental Code precede Board approved Policies. Board approved policies should trump other regulatory language that is not recorded upon which the Board has authority to approve, an action current policy includes language in the guidelines for paths and greenway areas that involve recommendations from Building/Maintenance and Conservation that require Board approval. I think the order of Items 6 and 7 should be reversed.
A: The Building Code is adopted by the Board. While the AECC might review applications, the terms of the Building Code are approved by the Board and are a written set of guidelines and requirements that owners must follow as established by the Board. Because both the Board policies and the Building Code are adopted by the Board, the order or priority probably doesn’t matter too much between these two. If there is a conflict between a Board policy and the Building Code, the Board can correct this by changing one or the other, or both. Since the Building Code is included in two sections of the Declaration and it pertains to all 2743 Lots, while the Board Policy only pertains to the nine Board of Directors, the Legal Commission recommends keeping the proposed rank at this time.